Community Families National Senior Coordinator

Purpose of Position:

To coordinate the implementation and roll out of the Community Families Programme national wide

Reporting to:

National Home Visiting Manager

Key Relationships:

• ELI Director and Assistant Directors
• ELI National Home Visiting & Family Centre Leads and team
• ELI Research Team
• National Community Families Oversight and Support Group
• Organizations implementing or intending to implement Community Families Programmes across Ireland, in particular Managers, Coordinators and Home Visitors delivering the Programme
• National stakeholders, in particular National Home Visitor Manager and Data Quality Officer, Tusla, HSE, Enclude, Home Visiting Alliance members,
• ELI staff team
• National College of Ireland

Key Responsibilities:

Responsibility for the governance, operational and administrative functions of Community Families National Programmes in collaboration with the National Oversight and Support Group (NOSG), ELI National Home Visiting Manager and relevant NCI’s Departments, including

• Contracts and MOUs with participating organisations and funders
• IT requirements, including phones, CRM, laptops, website, SharePoint etc.
• Finance, including budgets, payments and for managing and accounting for income and expenditure within the NCI/Early Learning Initiative framework and the requirements of the EU, Tusla, HSE and other funders
• Facilities – office space, health and safety etc.
• Marketing re: communications, social media, website etc.
• Governance – reporting and accountability to NOSG, NCI’s Governing Body, Academic Council, ELI Advisory Committees and Subcommittees

Support the implementation and roll out of Community Families nationwide, including

• Work closely with the National Community Families Oversight and Support Group, Tusla National Home Visiting Manager and Data Officer, organisations implementing or intending to implement Community Families
• Support and mentor Community Families managers and coordinators nationally
• Monitor Community Families delivery, quality assurance and fidelity to the Programme across all sites
• Delivery of Community Families Training and CPD across the country
• Recruitment, onboarding and support of new Community Families sites
• Prepare presentations, records and reports for funders, partner organisations, and other agencies as required
• Build the capacity of Community Families programme teams to to support programme research, creativity, innovation and enterprise.
• Oversee the implementation of the Community Families National CRM system in collaboration with the National Data Officer, Enclude, National Oversight and Support Group, and local Community Families sites
• Assist in the dissemination of learnings from the Community Families programmes and research projects through papers, conferences, presentations, and other relevant stakeholder platforms.
• Liaise with key stakeholders, including Tusla, HSE, ABC Programme, National Healthy Childhood Programme and other relevant Programmes, Home Visiting Alliance, funders, and other ELI teams and Departments within NCI
• Any other duties as assigned by the ELI National Home Visiting Manager/Director/Assistant Directors

Key Attributes:

• A relevant 3rd level qualification
• Experience of family support including working with young children and families in their communities
• Knowledge and experience of home visiting programmes
• Ability to work closely with staff delivering services to marginalised families and have an understanding of the issues of marginalization and its impact on service delivery and evaluation.
• Experience in entering, accessing and using data from Client Relationship Management (CRM) or similar systems.
• An understanding of organisational change and strategies to support it
• An ability to plan and deliver training and to support others in the delivery of training
• Excellent knowledge of and skills in relevant IT systems in particular Ms Office (Outlook, Excel, SharePoint, PowerPoint, Word, Planner)
• A flexible approach to work.
• Ability to operate as a team player in a cross disciplinary, integrated team, sharing roles and responsibilities
• Ability to deal effectively with a wide variety of College personnel, national and community stakeholders and other outside individuals/organizations.
• Good time management skills with the ability to produce results to deadlines.
• An energetic, confident and pro-active individual with strong interpersonal and communication skills with the ability to engage effectively with a wide variety of stakeholders
• Excellent leadership, administrative and organisational skills

Contract:

Full time and Fixed term 1 year contract (subject to funding)

Salary:

Specialist/ Senior Administrator band  
Min €37,271 Max € €54,915

Annual Leave:

24 Days per annum pro rata

Hours:

Full time 35 hours per week

To Apply:

Please apply with a CV and cover letter both in PDF format ONLY, quoting reference number: NCI 1082 to: recruitment@ncirl.ie by 5:00 pm, 3rd April 2025.

Note: The functions and responsibilities assigned to Community Families National Senior Coordinator are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the College.

The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations
In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

• That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
• That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
• Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
• Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. #

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended
Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing
NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent
Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data
People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting
HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data
Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access
Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure
Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification
Applicants can have any incorrect information corrected.

Objection / Withdraw
Applications can object to this information being processed and/or can request to withdraw from the application process

Complain
Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer
National College of Ireland, Mayor Street, IFSC, Dublin 1
Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority
Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28
Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.