Dun Laoghaire Rathdown County Council – Community Employment (CE) Scheme

Job title: Community Employment Supervisor

Reporting to: Sponsoring Management Committee

Location: The primary place of work is Mounttown Community Facility; however, the successful candidate may be asked to work in other facilities within the remit of the Dun Laoghaire Rathdown County Council Community Employment Scheme

Salary Scale: Point 1 of the Community Employment Supervisor pay scale

Working Hours: Full time, 39 hours per week excluding lunch

Overview of Role:

To ensure the effective and efficient management and co-ordination of the human, financial and material resources of the CE Scheme and report to the Sponsoring Committee on its implementation. A core aspect of the role is to support and coach CE participants towards gaining the skills, competencies and qualifications in preparation for employment.

Principal Duties:

Administration

• Support the provision of an efficient financial and accounting system in line with CE corporate governance requirements as directed by the Sponsoring Organisation
• Ensure that financial returns i.e. wages claims, materials claims, and participant development grant claims meet the standard as laid down by the Sponsoring Organisation and Welfare Partners.
• Support implementation of systems controlling the operation of all finances as directed by the Sponsoring Organisation. Ensure prompt and accurate payment of participant allowances.
• Ensure the security and maintenance of relevant files and equipment on scheme as directed by the Sponsoring Organisation.
• Install and manage effective time keeping record system for participants on scheme.
• Liaise with the Sponsoring Organisation and the local Department of Social Protection Officer as required.

Training & Development Provision

• Carry out an identification of learner needs with individual participants as required, as part of the Individual Learner Plan process.
• Identify needs and source and co-ordinate cost effective training/development opportunities in line with Department procurement guidelines.
• Prepare an Individual Learning Plan (ILP) for each Participant and enter on Welfare Partners in accordance with CE procedures.
• Ensure access to recognised qualifications for participants, with a focus on the achievement of relevant qualifications including Major Awards on the National Framework of Qualifications (NFQ) or industry related standards.
• Plan and procure relevant training opportunities which have been approved by the Department.
• Maintain and update training records for each participant on the project on Welfare Partners as part of their Individual Learner Plans.
• Monitor and review training inputs with the participants.
• Plan and organise work placements – internal and external as required.
• Report on ILP developments to Sponsoring Organisation.

Human Resources

• Co-ordinate the recruitment of CE applicants in accordance with the Department’s CE recruitment and referral processes.
• Plan and co-ordinate the approved work schedules and ensure annual contracts of employment are in place for all participants.
• Communicate effectively with all participants on the scheme using team meetings and individual formal and informal 'one-to-one' meetings.
• Develop a mutual understanding with participants in relation to their needs for re-entry to work where the participant had been long-term unemployed and needs to develop a clear progression path.
• Implement job search activities with participants.
• Liaise with employers to promote progression to work and work with other support organisations as needed.
• Develop an exit plan with each participant.
• Follow-up and report on participants for up to 4 months on exit from CE.
• Manage staff resources as required.
• Engage in training and development as required.
• Report to Sponsoring Committee regularly.

Scheme Management

• Provide a safe and healthy environment for participants - both in terms of facilities and work practices.
• Ensure work placements on scheme are in line with CE application.
• Supervise, schedule and manage participants.
• Fully participate in training and development opportunities provided by the Sponsor and by the Department as required for the post.
• Carry out all functions relevant to the position of CE Supervisor as indicated by Sponsor.

Financial Monitoring and Programme and Training Monitoring

• Ensure the CE scheme is compliant with financial, programme and training monitoring requirements as detailed in the CE Operating Procedures. Co-operate with the undertaking of Departmental monitoring visits.

Progression of CE Participants

• Conduct exit Planning
• Carry out intensive Job Search activities as part of exit planning
• Maintain evidence of engagement with local Employers
• Maintain an up-to-date database of Employers

Person specification

The successful candidate should meet the following criteria:

Essential Criteria

• CE Supervisor candidates must evidence competency in one or more of the following areas: Business/Financial Administration, Communication & Interpersonal Skills, Training, Human Resources, People Management, ICT skills (e.g. Microsoft Office) and Payroll.
• Candidates must have a minimum of 3 years Supervisory experiences experience.
• Effective communication skills.
• Competent report writing skills.
• Experience of working with vulnerable individuals and job-seekers.
• Capable of directing, motivating, coaching and mentoring jobseekers.
• Ability to work under the direction of the Sponsoring Organisation for the effective implementation of the CE Programme in line with the CE Operational Procedures.

Qualifications

• A major 3rd level qualification (NFQ level 6 or higher) is desirable for the role.

Application Details:

Applications to be sent by email to sandrakelly@dlrcoco.ie
Applications should include a cover letter and a CV.

Closing date for receipt of applications is 5pm Friday 26th July