SICAP Administrative Assistant

The Role:

The Administrative Assistant will report to the SICAP Manager and will be line-managed by the Financial Controller. The Administrative Assistant will carry out administrative duties including procurement of administrative and sub-contractor services, preparation of payments, bookkeeping of financial records, completion of payroll and any other administrative requirements. This position is mainly office-based with some degree of flexibility.

Essential Skills and Qualifications:

• Accounting Technician (CAT) qualification, with accounting system experience e.g Xero, Big Red Cloud.
• Payroll Technician, with previous experience of payroll systems e.g Sage, Brightpay.
• Proficiency in MS Office, particularly MS Word and Excel.
• Ability to work to deadlines and on own initiative, with a high degree of accuracy and attention to detail.
• Demonstrate a clear understanding of the control environment required for financial administration activities.

Responsibilities:

The following is a list of responsibilities covered by the admin function, in carrying out this role the Administrator will be responsible for some of the following:

• Procurement of services in line with public procurement requirements.
• Preparing of contracts for services.
• Reviewing Tax Clearance certificates from suppliers.
• Preparation and Advertising of Tenders.
• Maintaining digital and hard copy files
• Preparation of sales invoices.
• Processing receipts/income.
• Credit control.
• Preparation and processing of payment requisitions and payments to staff and creditors using online banking.
• Processing travel claims and maintaining mileage information, in accordance with procedures.
• Reviewing supplier statements and resolving any related queries.
• Preparing and posting nominal journals.
• Maintaining detailed payment and receipts records.
• Completing regular reconciliations to Banking system.
• Administrative support to meetings where required.
• Preparation and maintenance of records required for Funder and audit purposes including monthly, mid-year and year-end review of online account information and hard copy files.
• Processing monthly and weekly payrolls and completing payroll reconciliations.
• Processing pension payments and P30 returns to revenue.
• Maintaining fixed assets register.
• Other duties that may be required from time to time.

Please apply by sending your CV to olivia@countykildarelp.ie

Closing Date for applications is 5pm on Friday 7th March 2025.