Operations and Events Coordinator (Independent Contractor)

Position: Operations and Events Coordinator (Independent Contractor)

Organisation: Association of Lactation Consultants in Ireland (ALCI)

Location: Primarily remote (Ireland-based), with occasional in-person meetings and two annual in-person events.

Hours: 15-20 hours per week, with significantly increased hours in the run up to events

Rate: €18-22 per hour in line with skills and experience

Contract: 12-month renewable contract, following a 4-month trial period

About ALCI

The Association of Lactation Consultants in Ireland (ALCI) is an all-Ireland association that represents and promotes International Board Certified Lactation Consultants (IBCLCs). ALCI’s primary mission is to provide education and support to members and healthcare professionals involved in breastfeeding and lactation. The organisation, led by a voluntary council of IBCLCs, focuses on organising educational events, raising ALCI’s profile, and supporting aspiring IBCLCs.

We are seeking a dynamic and organised individual to join our team as an Independent Contractor. This multi-faceted role will cover three key areas: administrative support for our Council and members, event management for our four annual educational events, and accounting support for our organisation. If you’re a skilled administrator with a knack for events and a head for figures, we’d love to hear from you!

Key Responsibilities

1. Administrator for ALCI Council & Members

• Provide administrative support to the ALCI Council, including scheduling meetings, preparing agendas, and taking minutes.
• Act as the main point of contact for ALCI members, handling inquiries and maintaining accurate membership records.
• Coordinate member communications such as newsletters, announcements, and event invitations.
• Assist with the planning and documentation of ALCI’s Annual General Meeting (AGM), including registration management and preparation of key reports (Annual Report, Financial Report).
• Maintain and update the ALCI website, ensuring content is current and accurate.
• Collaborate with Council members to ensure the smooth running of ALCI’s day-to-day operations.

2. Event Coordinator for ALCI Events

• Plan, organise, and coordinate ALCI’s four annual events, including venue selection, logistics, and speaker coordination.
• Develop event strategies, budgets, and promotional materials in collaboration with the Council and Public Relations team.
• Oversee event registration, attendee communications, and ensure the smooth execution of all logistics on the day of the event.
• Evaluate event success and gather attendee feedback for continuous improvement.

3. Accounting Support

• Maintain accurate financial records, including accounts payable, receivable, and general ledger entries.
• Process invoices and reconcile financial accounts in accordance with best practice.
• Collaborate with the Treasurer and finance subgroup to prepare financial reports for Council meetings and assist with annual audits and grant applications.
• Ensure compliance with financial regulations and best practices.

Skills & Experience

Essential

• Proven experience (min 2 years) in administrative roles, event management, and basic accounting/bookkeeping.
• Excellent organisational and time management skills, with the ability to manage multiple tasks and deadlines.
• Strong communication skills, both written and verbal, with an ability to engage professionally with members, Council, and external partners.
• Proficiency in Microsoft Office (inc. excel) and Google Business.
• Proficiency in both written and spoken English
• Experience with online banking, PayPal and Stripe payments.

Desirable

• Familiarity with website management (WordPress preferred).

Benefits

• Flexible working hours with remote work arrangements.
• An opportunity to make a meaningful impact on ALCI’s mission of supporting breastfeeding and lactation consultancy in Ireland.

How to Apply

Please submit your completed application form to info@alcireland.ie by 5pm Friday 1st November. Interviews will take place the week beginning 18th November. Only successful candidates will be contacted.

ALCI is an equal opportunity association and welcomes applications from all qualified candidates.