Finance & Office Manager

The Bridge Project is seeking to recruit a part time Finance & Office Manager.

The successful candidate will be joining an organisation that is progressive and innovative in its thinking, at a very exciting time of development.

The Bridge Project is a community based organisation located in Francis Street, Dublin 8. The project works with adults with a history of offending. The core aim of our programme is to address as many systemic barriers to employment for our clients by offering a wide range of education, training and skills based courses. In conjunction with these courses, we also address the causal factors for their offending behaviour through the use of evidence based, targeted intervention programmes. The desired outcome of this combined approach is to create active citizens who have the capacity to contribute positively to their communities.

Clean Slate is a subsidiary of Bridge, it is a social enterprise that was set up in 2021 to support those with a criminal history to access employment. A core objective of Clean Slate is to create jobs for people who have experienced prison or probation and find it difficult to secure employment. It offers an opportunity to get real work experience and training.

The Role

• Oversee the accounting responsibilities and general office administration of The Bridge Project and Clean Slate Property Services.

Finance

• Responsible for the daily cash management process. This includes preparation of sales invoices and following up with outstanding debtors.
• Prepare annual financial statements for audit purposes and manage the annual audit.
• Prepare monthly management accounts for the Executive Manager and

Board of Directors.

• Manage and report on the inter-company accounts between Bridge and Clean Slate.
• Manage Revenue requirements – reporting via ROS – PAYE/PRSI; VAT; ERR. Registration and cessation of employees.
• Prepare VAT returns and submit payments due – Clean Slate charges VAT on Sales invoices and processes a percentage of the VAT on Bridge/Clean Slate overheads e.g office rental, telephone, internet etc.
• Preparation of monthly financial reports for the Board for both Bridge and Clean Slate.
• Preparation of quarterly reports for the Probation Service and City of Dublin Education and Training Board (CDETB).
• Preparation of accounts to Trial Balance stage for annual Audit.
• Liaising with Probation Service; Auditor’s office, Bank; Pension providers; Revenue.
• Ensure the accuracy of the monthly, weekly and fortnightly payroll, and pension, and reconciliation of payroll accounts. Currently using CollSoft Payroll. Bridge Project currently has 7 employees; Clean Slate currently has 7 employees.
• Oversee the Bridge and Clean Slate Current Account, Deposit account, Petty Cash. Monthly reconciliation for both accounts.
• Ensure all accounts payable tasks are carried out correctly and on time including the processing of invoices and payment runs.
• Continuously work to control and manage the overheads of the organisation bringing ideas to the Executive Manager and/or Board on ways to improve.
• Oversee the annual renewal of insurance policies and annual membership fees ensuring the best renewal rates have been achieved.

Office Management

• Supervise administrative assistant and delegate tasks.
• Support to develop and implement office policies and procedures.
• Being the point of contact for suppliers and ensuring office supplies and resources are restocked.
• Responding to general queries and requests via phone lines and email.
• Ad hoc duties where necessary.

Person Specification

• Minimum of 3 years’ experience in a similar role.
• Partially qualified Accountant.
• Strong IT, administrative and organisational skills
• Strong analytical skills to interpret financial data and provide insights into business performance.
• Ability to prepare budgets, financial forecasts, and variance analysis.
• Experience in producing management reports for decision-making purposes.
• Understanding of costing methodologies and cost control techniques.
• Proficiency in financial software, using accounting and other business software applications and advanced Excel skills.
• Accuracy and precision in financial reporting and analysis.
• Ability to challenge data, to identify issues, analyse root causes, and propose solutions.
• Clear and concise verbal and written communication to explain financial concepts.
• Excellent time management.
• Self-motivated, team player with a positive attitude.

Benefits

• 24 days annual leave
• 5% matched contribution to your pension
• Paid Sick Leave Policy
• Paid Maternity Leave Policy
• Bike to Work Scheme
• Commuter Travel Tax Savers Ticket
• 2 privilege days; Good Friday and Christmas Eve.

Salary & Hours

€55,000 - €60,000 Depending on experience (This salary is pro-rated at 20 hours. Full week working is 39 hours).

How to Apply

• To apply please submit a CV and cover letter to sharon@bridge.ie
• The closing date for applications is Friday 16th August 2024.

Garda Vetting

• Bridge operates a Garda Vetting policy which means that all candidates offered a position must complete a current Garda Vetting form. Please note: a criminal conviction does not necessarily exclude you from securing the position.

Short-listing will apply.