Job Title Project Administrator

Overall Purpose of the Job:

To manage the day to day administration involved in running the Centre and act as overall support to the work of the Family Resource Centre.

General Responsibilities:

• To be accountable to the Coordinator.
• To adhere to the FRC’s policies and procedures in relation to all work
• To maintain files in accordance with the DFRC standards in order to ensure that good record keeping practices are in place.
• Support to manage the Organisations Payroll function and to liaise with revenue in respect of this function as required.
• To work as part of the DFRC team
• To assist the work of staff, volunteers, students and others involved in DFRC.
• To attend all mandatory and CPD training as required
• To attend review meetings with the Human Resources Manager or designate.
• To maintain professional boundaries in all work and to be flexible.
• To maintain confidentiality in all aspects of your work.
• Look after general cleanliness of the place during working hours.

Specific Responsibilities:

• Provide general administration support.
• When at reception, greet and direct visitors to designated meeting areas as soon as they arrive. Ensure all health & safety measures for visitors/members of the public are strictly adhered to.
• Answer, screen and forward incoming phone calls at reception.
• Receive, sort and distribute daily mail.
• Ensure reception area is clean and tidy and well maintained.
• Data inputting/update internal and external databases as required.
• Assist the Coordinator in continually improving efficiency of reception/general admin department and services performed.
• Designing presentations/brochures/booklets
• Have a keen interest in, and an aptitude for resolving user IT issues.
• Proficiency in typing documents, minutes of meetings, reports, forms etc and distributing to relevant personnel. Excellent attention to detail with a keen eye for accuracy is required.
• Update and maintain schedules and systems as relevant.
• Respond in a professional, efficient and appropriate manner to all communications.
• Participate in regular work review meetings with your Line Manager or designate.
• Filing of confidential documentation and maintenance of filing system
• Assist in the organisation of induction/training events, workshops, camps, groups, on-going children’s programmes etc.
• Receipting monies received at front desk and maintaining petty cash/credit card records.
• Handle room/venue bookings for both internal staff & external agencies (where relevant).
• Assist with the secure opening/closing of premises.
• To undertake any other relevant duties that may be requested by your Line Manager.

Other Relevant Information

Hours of Work

• The post will be part-time – 20 hours per week
• The hours of work will be between Monday to Friday unless otherwise agreed by the Voluntary Board of Directors.
• The contract is subject to continued funding by Tusla (Child and Family Agency).
• A six-month probation period will apply.

Accountability; The Administrator will be responsible to the Project Co-ordinator and to the Voluntary Board of Directors.

Confidentiality: The Administrator will observe confidentiality at all times in relation to Project business.

Salary: The salary will be commensurate with qualifications and experience and will not be less than €33,000 per annum pro-rata.

Pension: Following completion of a successful probation period, the company will assist you in setting up a pension scheme if required

Holidays: You are entitled to twenty-five days annual leave (pro-rata for part-time positions)

Travel Expenses: Travel expenses will be paid and subsistence will be paid on production of receipts.

Garda Vetting: The position is subject to the completion of a satisfactory Garda Vetting process.

Application Packs are available by email from info@dfrc.ie.

Deadline for receipt of completed applications is: 9th August at 5.00 pm latest.

Completed applications by email only please.