Administration Volunteer

We are a small, relatively newly established charity focused on supporting individuals experiencing burnout, stress, depression, and other mental health challenges. Our wellness retreats provide a safe and nurturing space for healing and personal growth. We are seeking a part-time Administrator to assist the CEO and team in ensuring the smooth running of our operations. This is a key support role, helping us to stay organised and efficient as we grow.

Role Overview:

The volunteer Administrator will provide vital administrative support to the CEO and wider team, ensuring the efficient running of day-to-day operations. This role requires someone who is highly organised, proactive, and comfortable working in a small, dynamic environment. The ideal candidate will have a strong administrative background and a passion for working in a purpose-driven organisation that supports mental well-being.

Key Responsibilities:

Administrative Support:

• Provide general administrative support to the CEO, including diary management, meeting coordination, and correspondence.
• Assist with the preparation of documents, reports, and presentations.
• Handle general enquiries via phone, email, and post, ensuring timely responses.

Office Management:

• Organise and maintain office systems, including filing, database and google drive management, and ordering supplies.
• Ensure accurate record-keeping and document management, including minutes from meetings.
• Assist with the planning and logistics for wellness retreats and other events, including booking venues, coordinating attendees, and managing schedules.

Fundraising & Donor Support:

• Assist with donor communications, including thank-you letters, updates, and invitations to events.
• Help maintain a donor database, ensuring information is up-to-date and accurate.
• Support fundraising initiatives by providing administrative help with grant applications, event organisation, and fundraising campaigns.

Communications & Marketing Support:

• Help with Gerri’s Place social media and website updates, ensuring content is engaging and aligned with our mission.
• Assist in the preparation and distribution of newsletters, brochures, and other promotional materials.

Key Skills & Experience:

• Proven experience in an administrative or office support role, ideally within the charity, wellness, or healthcare sectors.
• Excellent organisational and time management skills, with the ability to manage multiple tasks and priorities.
• Strong written and verbal communication skills, with attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable with using cloud-based tools and databases.
• A pro-active team player with a positive, can-do attitude and the ability to work independently when needed.

Personal Qualities:

• Compassionate and aligned with the Gerri’s Place mission.
• Reliable, proactive, and highly organised, with strong problem-solving skills.
• Adaptable and comfortable working in a small, growing organisation.
• Discreet and demonstrated ability to handle confidential information sensitively.

Benefits:

• The opportunity to contribute to a meaningful cause and support individuals facing mental health challenges.
• Flexible working hours to accommodate personal or family commitments. Attending our office in Terenure, Dublin 6 a few hours per month is required although hours are flexible.
• A friendly and supportive working environment.

How to Apply:

Please submit your CV and a brief cover letter outlining your suitability for this role to info@gerrisplace.ie

This role offers a fantastic opportunity for an organised and proactive individual to contribute to a purpose-driven charity. As a small organisation, you’ll have the chance to be involved in various aspects of the charity’s operations and play a key role in its development and success.